Walsh Construction

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Executive Assistant

Executive Assistant

Requisition ID 
2017-2360
Job Locations 
US-IL-Chicago
Position Type  
Experienced - Full-Time
Category 
Administrative/Clerical
Division 
Building

More information about this job

Overview

Walsh is currently seeking an Executive Assistant in our National Building Group in Chicago, IL.

 

Walsh is a rapidly growing, highly diversified construction company, and we constantly seek builders and business people to join our industry-leading team. Walsh employees are "built to succeed" - competitive entrepreneurs with strong character who are energized by working on a team to meet challenges and are willing to take risks after careful planning. There are many compelling reasons why exceptional people should consider a career with our company:

  • Challenging, complex projects
  • Creative and innovative problem solving environment
  • Supportive, communicative managers who reward your success
  • Opportunities for growth, training, and development
  • Flexibility to build what you want, where you want

Responsibilities

The Executive Assistant provides support to the National Building Group Senior Executive. The main duties are as follows:

  • Maintains calendars for Senior Executive
  • Coordinates travel and expenses using Concur
  • Schedule meetings, conference calls, and video conferences and take meeting minutes, as needed
  • Anticipate problems and critical issues in scheduling meetings
  • Acts as a corporate liaison and field questions from project based staff
  • Handle confidential matters including onboarding, terminations, living allowances, and wage and salary information
  • Use strategic thinking to seek ways to improve and increase the effectiveness of the department and organization as a whole
  • Write correspondence on behalf of senior executive
  • Track Group Leads, Opportunities, Bids and Contacts using MS Dynamics
  • Schedule annual and quarterly meetings (up to 50 employees) from start to finish including invite lists, correspondence, venue selection, and logistics
  • Create and edit presentations
  • Handle other strategic projects as needed

Qualifications

  • College degree is preferred
  • Minimum of 7-10 years of experience in executive assistant role or similar role
  • Proficient with MS Office Programs and ability to quickly learn Concur, Dynamics and other common applications
  • Ability to work in a faced paced environment with many interruptions
  • Ability to thrive in a dynamic, loud, and energetic environment
  • Be able to adapt to Walsh based computer systems
  • Experience within the construction industry is preferred
  • High energy mentality and a good sense of humor a plus
  • Ability to work with, and speak to all level of employees from entry-level to C-Suite Executives
  • Ability to maintain discretion at all times
  • Excellent communication skills, both verbal and written
  • Perform work responsibilities with emotional intelligence
  • Experience with planning and executing meetings
  • Ability to take direction and prioritize responsibilities
  •  

Equal Opportunity Employer, Disability / Veteran

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