Walsh Construction

  • Office Manager

    Job Locations US-CA-San Francisco
    Requisition ID
    2018-2727
    Position Type
    Experienced - Full-Time
    Category
    Administrative/Clerical
    Division
    Transportation
  • Overview

    Walsh is currently seeking an Office Manager for the Van Ness jobsite office located in San Francisco, CA.

    Walsh is a rapidly growing, highly diversified construction company, and we constantly seek builders and business people to join our industry-leading team. Walsh employees are "built to succeed" - competitive entrepreneurs with strong character who are energized by working on a team to meet challenges and are willing to take risks after careful planning. There are many compelling reasons why exceptional people should consider a career with our company:

    • Challenging, complex projects
    • Creative and innovative problem solving environment
    • Supportive, communicative managers who reward your success
    • Opportunities for growth, training, and development
    • Flexibility to build what you want, where you want

    Responsibilities

    • Prepare and oversee allowance and extra work billings, utilizing the software available.
    • Supervise and preform payroll functions for the project trade staff including processing data input, processing and delivery of payroll checks for hourly employees.  Assist other managers in on-boarding new personnel, including set up of new timecards.
    • Supervise and train local workforce development staff.
    • Creating and compiling subcontractor and major purchase order billings.
    • Preparing sub pay forms for accounting to process.
    • “Gate keeper” of accounts payable invoices for the project. Receive invoices in imaging software, providing coding as applicable, route to jobsite personnel responsible for approving. Update applicable quantities monthly in the cost report.
    • Work with local hiring sources to obtain qualified candidates for field trade positions. Coordinate hiring needs with union hall.
    • On-boarding of personnel.  Assist new hires through enrollment process including benefits, assignment of phones and computers.  Process terminations as needed. Coordinating all HR functions with regional manager.
    • Continuing HR support of staff. 
    • Project Certified Payroll Processing including self perform staff and subcontractors. Perform Department of Industrial Relations reporting.
    • Incoming and outgoing mail or Fed Ex (or similar expedited shipments) – Assure that incoming mail, Fed Ex, etc, is tracked, received and distributed in an appropriate and timely manner.  Assure that outgoing mail, Fed Ex, etc is packaged, tracked, and shipped in a timely efficient manner.
    • Ordering of Office and Kitchen supplies, miscellaneous IT equipment (laptops, phones, etc).

    Qualifications

    • High School Diploma
    • Basic computer skills including Microsoft Office
    • Familiarity with HR procedures and other basic business functions (payroll, corporate forms, owners contract requirements) and ability to become proficient in Company systems that support these functions
    • Experience with iEWB NiceTouch and LCP Tracker is preferred
    • Working in an office environment with occasional travel to local parts of the jobsites
    • Occasional overnight travel required
    • Some lifting required (<40lbs) to handle deliveries and office supplies

     

     

    Equal Opportunity Employer, Disability / Veteran

    #LI-LP1

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