Walsh Construction

  • Office Administrative Coordinator

    Job Locations US-OH-Cleveland
    Requisition ID
    2018-3104
    Position Type
    Experienced - Full-Time
    Category
    Human Resources
    Division
    Transportation
  • Overview

    The Walsh Group is currently seeking an Office Administrative Coordinator for our Heavy Civil Division located in Independence, Ohio.

     

    The Office Coordinator will be responsible for administrative support for a large or mega project or program including such functions as HR/EEO activities, pursuits/bid completion, payroll, reception, and facilities. 

     

    Walsh is a rapidly growing, highly diversified construction company, and we constantly seek builders and business people to join our industry-leading team. Walsh employees are "built to succeed" - competitive entrepreneurs with strong character who are energized by working on a team to meet challenges and are willing to take risks after careful planning. There are many compelling reasons why exceptional people should consider a career with our company:

    • Challenging, complex projects
    • Creative and innovative problem solving environment
    • Supportive, communicative managers who reward your success
    • Opportunities for growth, training, and development
    • Flexibility to build what you want, where you want

    Responsibilities

    • Coordinates calendar and schedule of the Executive and staff ensuring no scheduling conflicts. 
    • Prepares and submits expense reports on behalf of the traveler.
    • Performs daily duties of the office including ordering supplies and coordination of mail operations and expenses.
    • Coordinates various meetings and assists in the preparation of presentations.
    • Assists office staff in the preparation of written correspondence for internal and external communication purposes. Creates office communication materials, such as staff directories, sign-in sheets
    • May perform general HR duties for the office or act as a liaison for HR-related activities. These duties may include onboarding, PTO record-keeping, eForm processing, drug testing, etc. May act as Ethics and Compliance Officer.
    • May be responsible for various other administrative activities
    • Performs general duties around Marketing, Pursuits and Community Outreach. These duties may include proofing RFPs/RFI/RFQs, updating bid calendar, assisting in the coordination of pre-bid conferences, performing internet research on possible clients and facilitating community outreach activities for the office.
    • Coordinates files, documents and contracts. Includes processing, maintenance and storage in repositories such as databases, SharePoint, or off-site storage.

    Qualifications

    • High School degree required. Associates degree or some administrative training is a plus.
    • At least 2 years of relevant experience supporting a large office is needed.
    • Ability to work in a fast paced environment often with interruptions
    • Ability to thrive in a dynamic and energetic environment
    • Ability to work with and speak to all level of employees from entry-level to C-Suite Executives
    • Solid communication skills, both verbal and written
    • Ability to take direction and prioritize responsibilities from executive leaders
    • Proficient with MS Office Programs, Concur or other travel scheduling software
    • Able to work in an office environment

     

    Equal Opportunity Employer, Disability / Veteran

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