Walsh Construction

Regional Office Manager

Job Locations US-PA-Pittsburgh
Requisition ID
2020-4721
Position Type
Experienced - Full-Time
Category
Administrative/Clerical
Division
Building

Overview

Walsh is currently seeking a Regional Office Manager to support our Northeast Building Division. This position would work out of our Pittsburgh, PA Regional Office. This individual will become the right hand to several Executives and assist with supporting the Regional Office as a whole. 

 

Walsh is a rapidly growing, highly diversified construction company, and we constantly seek builders and business people to join our industry-leading team. Walsh employees are "built to succeed" - competitive entrepreneurs with strong character who are energized by working on a team to meet challenges and are willing to take risks after careful planning. There are many compelling reasons why exceptional people should consider a career with our company:

  • Challenging, complex projects
  • Creative and innovative problem solving environment
  • Supportive, communicative managers who reward your success
  • Opportunities for growth, training, and development
  • Flexibility to build what you want, where you want

Responsibilities

Administrative Tasks:

  • Plans, coordinates & schedules all travel arrangements for the Senior Management Staff, including booking flights, hotels, meeting rooms and transportation needs.
  • Prepares & submits expense reports on behalf of Senior Management Staff, including tracking of expenses, submissions of receipts and responding to any compliance issues.
  • Opens and screens incoming mail and distributes to appropriate team member. Acts as first point of contact with internal and external sources (e.g., clients, vendors, press, job candidates, etc.)
  • Involvement with sensitive and confidential information for the department or business group including PTO record keeping, eForm processing, drug testing and processing other wage and salary information. May perform general HR duties for the office and act as liaison for HR-related activies
  • Provides administrative support for other departments including data entry and reporting, processing invoices and other department paperwork, maintaining several spreadsheets for upper mangement, maintaining estimating files and spreadsheets
  • Assists in the coordination of management meetings

Office Management Tasks:

  • General management and oversight of office functions including service and maintenance of office equipment and services (fax, copiers, printers, telephones and office pantry)
  • Interface and coordinate with building management as may be required to assure that the office remains functional and that maintenance and repairs are timely. May order office furniture, fixtures & equipment.
  • Management and oversight of office supplies and inventories such as paper, binders, pens/pencils, toner and print cartridges, coffee and other pantry supplies. Responsible for keeping supply room organized. Reviews supplies & and inventory to maximize cost efficient methods.
  • Processing bills and invoices for general office functions including coffee, office supplies, consultants, subscriptions, memberships, estimating services and other events to assure timely approvals and payments. Asses costs against overhead budget, develop spending trends and cost efficiencies.
  • Negotiates with vendors & suppliers for better rates.
  • Develops a tracking system for Business Related Events, including seminars, awards dinners, industry functions, charities. 
  • Assists in event planning for the region. This will include assuring that meeting space (internal or external) is available and that necessary resources are available and coordinating transportation and travel for attendees as may be necessary. This will also include making reservations for industry functions and events outside the office.
  • Reviews and evaluates the effectiveness and initiatives of business processes, providing policies and processes to help improve the business unit.
  • Orders lunches for any estimating bids/reviews or in-house meetings
  • Maintains all the contracts and change orders for all projects for upper management and oversees record storage

Other tasks:

  • Coordinates between home office departments (Executive, Legal, HR, Financial) and the business unit to ensure corporate requirements are met.
  • Organizes and manages volunteer events for the region.
  • Oversees all of the jobsite admins and help with any issues that may arise.
  • Orders the necessary jobsite postings. Prints and laminates any other jobsite postings, and organizes the OFCCP binder to send to a new jobsite.
  • Conducts internal compliance audits of active regional jobsites and report findings. This includes verifying that jobsite bulletin boards are up to date and that OFCCP binder is being maintained. 

Qualifications

  • College degree in Business, Communications, Journalism, English or related field is preferred
  • Minimum of 5 years of experience in a similar role
  • Previous construction industry experience is preferred
  • Ability to maintain discretion at all times
  • Proficient with MS Office Programs (especially Word, Excel, and PowerPoint) and Adobe Creative Suite (InDesign, Illustrator, Photoshop)
  • Outstanding communication skills, both verbal and written
  • Experience with expense reporting
  • Ability to take direction and prioritize responsibilities

Equal Opportunity Employer, Disability / Veteran

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